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#1 10-08-2009 11:05:21

Dave
Member
Registered: 07-05-2003
Posts: 11233

Simple incremental order numbers

Provide an option for sequential order numbers with an optional starting number.

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#2 10-08-2009 12:04:50

RArch
Member
Registered: 03-10-2008
Posts: 34

Re: Simple incremental order numbers

I'm not sure what was in the UK CCP version was the right solution.

This is really a Tax Invoice issue which should have a consecutive number sequence which needs to be accountable to satisfy the Tax and Vat inspector in respect to audits.

Any order left as pending or cancelled used up a number which was never used as a Tax Invoice number and lead to a break in the sequence.

Ideally the Tax Invoice number should be a seperate number to the order number which might be better called a reference nuumber in this case and should only get incremented when the system sends a successful complete order message.

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#3 10-08-2009 12:23:21

Dave
Member
Registered: 07-05-2003
Posts: 11233

Re: Simple incremental order numbers

In reading the tax pages I don't see anything that requires sequential numbers.  It's recommended but not required. I didn't find anything that says it couldn't be prefixed with something.

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#4 10-08-2009 12:39:22

webmaster
Administrator
From: York, PA
Registered: 04-20-2001
Posts: 19735
Website

Re: Simple incremental order numbers

Dave-  For a laugh, take a look at the incremental order number implementation in the old UK software.  This is why we're coding everything here.


Nick Hendler

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#5 10-08-2009 12:56:29

Dave
Member
Registered: 07-05-2003
Posts: 11233

Re: Simple incremental order numbers

Oh I know, I went through it at some point smile

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#6 10-08-2009 13:55:01

RArch
Member
Registered: 03-10-2008
Posts: 34

Re: Simple incremental order numbers

More info here: http://www.hmrc.gov.uk/vat/managing/cha … voices.htm

-- cut --
What a VAT invoice must show

A VAT invoice must show:

    * an invoice number which is unique and follows on from the number of the previous invoice - if you spoil or cancel a serially numbered invoice, you must keep it to show to a VAT officer at your next VAT inspection
-- cut --

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#7 10-08-2009 13:59:01

dr.pip
Member
Registered: 02-09-2008
Posts: 21

Re: Simple incremental order numbers

Official Recommendations in the UK are 1 degree less then law. Find yourself being prosecuted because you ignored them and your in for a very rude awakening eg UK health and safety regs (which are predominately all recommendations).

We actually received an official caution following a VAT audit about this very issue using a different system.

The numbers can be anything (there is no problem with prefix) as long as they are sequential and don’t have great chunks of them missing as in CCP6 due to Pending and Canceled absorbing the numbers.

Of course the numbers are still accountable, but definitely not viewed as "Best Practice", and I have been dreading the next audit, and although not an official excuse, I had planned to blame the software, of course a US version might be a little easier to blame smile, just a joke ( I hope)

Seriously guys if you want to get something else right never ignore official UK recommendations, which are by default nearly always enforceable (because they are written) and what most will want to work to for obvious reasons.

I  would much rather see one set of incremental numbers associated with completed orders only, and “Pending and Canceled” having none or a different set. That way there is no argument with audits etc.

Last edited by dr.pip (10-08-2009 14:47:36)

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#8 10-08-2009 14:11:36

Dave
Member
Registered: 07-05-2003
Posts: 11233

Re: Simple incremental order numbers

Wow, and I thought tax laws in the US were arcane.  That one takes the cake.  We'll definitely consider the recommendations that are being brought forward here.

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#9 10-08-2009 14:57:03

^neo^
Member
From: UK
Registered: 10-02-2008
Posts: 90
Website

Re: Simple incremental order numbers

I get round that by sending out a seperate invoice.
We have to really as have phone orders etc too, so tying the whole lot into one package would be a friggin nightmare!

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#10 10-08-2009 15:47:12

dr.pip
Member
Registered: 02-09-2008
Posts: 21

Re: Simple incremental order numbers

Yeah I was going to say that’s the only other way, but as we seriously depend on the live inventory aspect to control sales, therefore all sales go through the shop and where necessary we use a cash buyer account. This may change as its time consuming.

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#11 02-19-2010 01:16:33

kiwimum
Member
Registered: 03-30-2004
Posts: 305
Website

Re: Simple incremental order numbers

Dave wrote:

Provide an option for sequential order numbers with an optional starting number.

My husband would LOVE this.


Jessica
:: CCP5 > CCP6 > Magento > CCP7

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#12 08-23-2012 18:13:26

bbac
Member
From: Bristol, UK
Registered: 08-25-2008
Posts: 141

Re: Simple incremental order numbers

This feature is still missing in V8 - having upgraded directly from 6 to 8, I didn't realise that sequential numbering had gone in 7. Why would you want a random number as an order number? What's to stop two orders from having the same number if they're randomly allocated, or the same number if ordered at the same time when datestamps are used? Sequential numbering mate, can't go wrong!

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#13 08-23-2012 20:47:31

dh783
Moderator
From: Avondale, Arizona
Registered: 04-06-2005
Posts: 6233
Website

Re: Simple incremental order numbers

The system checks the order database before giving an order a number to make sure it is unique, it has always function this way.

John

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